Private Individuals
Confidential and discreet administrative support for the smooth running of your family’s personal affairs
- Diary: management and reminders
- Household management: household accounts, utilities review, insurance renewals, vehicles, digital support, errands
- Professional Services: liaison with professional providers
- Property: management of home maintenance; assistance with property sale, purchase, building, sourcing and project management
- Moving: Logistics of domestic and international moves
- Travel: bookings and holiday planning
- Passports: renewals, visa and work permit applications
- Events: Parties, dinners, theatre bookings and event planning
- Gifts/Purchases: sourcing and purchasing
- Family members: Unaccompanied minors – airport/train transfers in London
Small businesses
Experienced PA support to fulfil the tasks and projects that help you conduct and focus on your business
- Administration: correspondence, copy typing, digital transcription and emails
- Diary: management, appointments and reminders
- Excel/Powerpoint: data entry/presentations
- Meetings: Minutes and reports
- Written reports: Copy, proof reading and formatting
- Accounts: expenses, records, invoicing and late payments follow up
- Website: planning, updating and maintenance
- Blog/newsletters: editorial planning and calendar management
- Event/conferences: planning and execution
- Database: updates and management
- Mail outs: mailing lists, collation, despatch
- Business Travel: Scheduling and reservations
- Research: Project specific
General information
Click on any question below to read more
What is virtual office support?
Private VA offer Virtual Office support. Often referred to as a Virtual Assistant or VA, virtual office support provides all the services of an experienced personal assistant who is highly skilled in the areas of administration, technical and/or creative business support services from a virtual office.
What are the advantages of a VA?
There are no overheads associated with a virtual assistant. You are only charged for the time (and any associated expenses) taken to complete the task that is commissioned. You are not responsible for agency fees, payroll, benefits, sick pay or holiday pay.
In addition, over time you will build a relationship with your VA whereby they develop an understanding of your business/personal needs and develop the skills and knowledge of a loyal employee – but you only pay for these services when you need them.
How would we communicate?
There are many efficient and easy ways to communicate digitally by voice or visually. In addition to the trusty telephone/mobile, FaceTime and Skype are effective for face to face communication. Document transfer is made using Dropbox; but we can also work by remote server if that is more convenient. If you have a preferred alternative method this can be set up.
Where are you based – will you take on overseas clients?
Private VA is happy to work for you wherever you are in the world –we are based in London so that may be an advantage if you have tasks that specifically require someone to act on your behalf in the UK.
Will you attend meetings?
Of course – meetings can be arranged as required by the project in hand. Travel expenses and time will be charged.
What steps do you take to ensure information and data are secure?
Data is backed up daily and secured safely off site. The Private VA contract covers confidentiality of commercially sensitive/personal information as an assurance of professional service at all times.
What Software do you use?
Private VA have experience working with both Apple Mac and Windows based software and have knowledge of the Cash Manager, Xero and SAGE accounting packages.
Do you have professionial indemnity insurance?
Whilst every care is taken to ensure professional service at all times, Private VA carries professional indemnity insurance as an added assurance for clients.
How do you charge?
Initially we would discuss your requirements in order to establish the most cost effective way to charge and provide you with a quote. Our hourly rate is £24 per hour but depending on the nature of the work it may be more efficient to agree a fee for a specific project. Travel time will be charged. All expenses will be charged at cost.
